Release Notes for ProudNumbers

Version 1.2.941.0 (April 2026)

Enhancements - Management Accounts Professional with Budgeting & Forecasting

This release introduces support for adjusting journals to improve the accuracy of financial reporting.

Within ProudNumbers, adjusting journals can now be created and managed directly in the reporting environment. Journals can be saved as posted or unposted depending on workflow requirements, and can be easily reversed or copied to support corrections and recurring entries. All created journals can be monitored through the Adjusting Trial Balance function.

CSV

CSV import feature has been introduced, allowing users to import financial data from other accounting systems in addition to Sage 50 into ProudNumbers. Using an import wizard, users can upload three CSV files: a chart of accounts, a nominal ledger file and transaction files containing detailed financial data. Users will benefit from the same functionality available for Sage 50 data.

Version 1.2.910.0 (January 2026)

Enhancements - Management Accounts Professional with Budgeting&Forecasting

  • 64bit version officially introduced

Version 1.2.748.0 (June 2025)

Enhancements - Management Accounts Professional

  • Added Zero-Balances filter for Departmental/Divisional P&L.
  • Video blog officially released on the website Click here!

Version 1.2.746.0 (May 2025)

Bug fixes - Management Accounts Professional

  • Regression bug fix in the departmental accounts report.
  • Added autosave when editing Chart of Accounts in the editor.
  • Performance improvements, in the way, how the management accounts are computed.

Version 1.2.740.0 (April 2025)

Management Accounts Professional

Profit and Loss (Actual vs. Prior Year) Enhancements

  • The Actual vs. Prior Year report now covers the entire management report pack chosen period, rather than just a single month as in the previous version.
  • Reports reporting on a period shorter than a month (e.g., weekly period) now compare the corresponding week from the previous year (e.g., Monday–Sunday vs. Monday–Sunday). For the first and last weeks, reports adjust to reflect only the relevant portion of the week within the management report pack reporting period.
  • The variance column is now color-coded for improved readability and easier analysis.

Debtor & Creditor Payment Cut-off

  • Invoice payments are now included up to the 'Date To' reporting date (historical), instead of payments up to the current date.

Amendments to KPI Calculations

  • Debtor/Creditor Days

    The system now calculates debtor and creditor days using a 12-month period and applies the following formula:

    (Invoices minus Payments 12months ago) + (Invoices minus Payments Current)/2

    Divided by: Total Sales

    Multiplied by: 365

  • Stock Days

    The system now applies the following formula:

    (Stock at the end of the previous period) + (Stock at the end of the current period )/2

    Divided by: Total Purchases for the period

Consolidation Module

Simplified Exchange Rate Handling

  • • If an exact exchange rate is unavailable for the selected period, ProudNumbers will automatically use the nearest future rate.
  • If no future rate is available, the system will instead use the closest past rate.

General Enhancements

Report Settings

  • Report settings can now be customized via File > Settings.
  • The Format Decimal Places function controls how numbers are displayed in reports, allowing users to choose between:
    • Standard monetary format (two decimal places): e.g., GBP 100.00
    • Simplified format (zero decimal places): e.g., GBP 100
    • Additionally, in the simplified format, all negative values are displayed in red for better visibility.

Version 1.2.707 (December 2024)

Management Accounts Professional

  • Added the ability to rename categories in the Reporting Chart Editor.
  • Reengineered computations for KPIs, Debtors', Creditors', and Stock Days.
  • Improved handling of Reserves on the Balance Sheet.
  • Enhanced the cashflow chart to support reporting on individual codes in addition to category-level reporting (accessible via Cashflow setup of Nominal codes, right-click menu).
  • Updated Debtor & Creditor functionality: Drill-down data is now organized by Customer ID and can be exported to Excel.
Fixes:
  • Resolved issues with deleting documents via Menu Edit > Delete.
  • Fixed client refreshing during the Multi-Import Wizard.

Budgeting & Forecasting

  • Multi-year budgeting is now supported.
  • Budget analysis reports now allow drill-down on a selected column.

Consolidated Accounts with FX Option

  • Fixed issues with FX differences.

Version 1.2.665 (September 2024)

Cashflow FRS102

Cashflow report support Indirect and direct method according to FRS102.

Budgeting & Forecasting

The Budgeting & Forecasting module now supports Company/Department/Division setup. The budget is set up using a Reporting Chart accounts, which can be edited according to the user's needs. The budgeting method chosen is bottom up budgeting.

The focus on budgeting through categories helps to minimize manual data entry, while keeping a granular budget view. Special wizard allows to prepopulate budget from actuals while allowing increase/decrease in summary values according to user.

Contact the office to obtain an evaluation licence for Budgeting & Forecasting

Filters on Debtors/Creditors report

The default filter allows to eliminate debtors/creditors with zero balances from the report. The filter can be adjusted as required.

Version 1.2.583 (April 2024)

Company Consolidation

Group Consolidation Module for Companies. Supports Transaction Elimination with Adjustment Journals. Allows for handing currency exchange for Balance Sheet and P∧L separately. Produces Management Accounts Pack in a usual format in chosen currency of the Group Consolidation.

Contact the office to obtain an evaluation licence.

Transaction Inspector updated.

Newly updated Transaction Inspector, making inspecting of underlying transactions easier and faster. Supports foreign currencies exchange rates.

Bug fixes for Debtors and Creditors report.

Transaction Inspector correctly synchronizes invoice detail data with balance for a particular client.

Version 1.2.448 (September 2023)

Multi-Client Import

Multi-Client Import is designed for ProudNumbers customers with multiple clients. This feature is designed to simplify and streamline data import process. Customers must have previously set up clients using the Import Data Wizard to use Multi-Client Import Wizard. All data path corrections to Sage must be made using the Import Wizard.

KPI Charts

Version 1.2.408 (August 2023)

Bug fixes

KPI report now supports more than 60 columns.

Version 1.2.398 (July 2023)

KPI allows to compute all important and relevan KPI with charts.

Following KPIs are computed and charted:

  • Gross Profit %age
  • Sales Growth on prior month %
  • Gross Profit as % of Turnover
  • Net Profit
  • Overhead Ratio
  • Net Profit as % of Turnover
  • Current Ratio
  • Debtor Days
  • Creditor Days
  • Stock Days
  • Working Capital
KPI Charts

Creditors report.

Similar to Debtor's report, accounts for suppliers and also calculates top 10 creditors.

Management accounts.

A check has been implemented, disallowing nominal codes appearing twice in "partial" chart to generate Management Accounts

Overall Look & Feel.

The application has been extensively reworked for a new look & feel and improving comprehension of the figures using new font types.

Simplification of data loading routines.

Data loading routines allow better utilization of memory and allow for taking advantages using SSD drives.

Usability improvements.

Many small usability improvements.

Version 1.0.266 (February 2021)

Updating Budget Using a Previous Financial Year Calculated P&L

This new feature allows the user to populate Budget with amounts calculated from a previous financial year calculated P&L. This function is available via new icon [Fill budget from previous year P&L] that was added to the Budgeting Setup screen.

Budget Button

The user can select the Main Category to be automatically populated by calculated figures and what percentage should be applied on these Main Category calculations. The same percentage is further applied on amounts within the Category.
Any of the previous financial years can be chosen for Budget population.

Budget Button

The same percentage setting can be applied to one department or all. All Budget figures can be subsequently manually amended.

Version 1.0.264 (December 14th 2020)

Data Drill Export to Excel

This new feature allows the user to export Data Drill screen content from the Profit and Loss report into Excel. This is enabled via new [Save As] icon that was added to the Data Drill screen.

Data Drill Menu Data Drill Button Save As

The "Data Drill" screen can be exported as is or additional change can be made prior the export. For instance, in order to export data by date, user can drag "Date" column to the upper area of the screen with the text "Drag a column here to group by this column".

Data Drill Window Data Drill Grouped

Version 1.0.263 (October 20th 2020)

New report - Actuals and Budgets

This report allows the user to revise budget forecast based on the actual data for the months closed to date and budgeted data for the months remaining

  • Blue identification of months where actuals figures are displayed
  • Data drilldown
  • Freeze
  • Reporting on Department, Division or Comp
Actuals and Budgets report

Improvement of Budget Analysis report – exporting data per division or per sheet

Function available via new options on ‘Save to Excel’ button

  • One file option saves the full Excel report as one document (previously available display)
  • Divisional selection creates separate reports for each division with individual sheets relating to that division
  • Divisional selection
  • Sheet selection creates sheet for each individual sheet on the report
  • Divisional selection

Fixes

Department id does not get updated on import - fixed

Version 1.0.218 (February 17th 2019)

  • Technical release.

Version 1.0.217 (November 15th 2018)

  • Import pipeline performance improvements.
  • Improvements in departmental reports - ability to produce P&L for departments, division and whole company as defined in the budgeting module.
  • Bug fixes.

Version 1.0.174 (March 19th 2018)

  • Nominal codes can contain mixed number of characters in one chart - e.g. either 4 or 5 characters or more
  • Default filter setting for control reports.
  • Bug fixes.

Version 1.0.169 (January 15th 2018)

  • Budgeting wizard now supports organization structure modification.
  • Bug fixes.

Version 1.0.168 (September 22nd 2017)

  • Budgeting module now generally available.
  • Improved handling of departmental reports.
  • Bug fixes.

Version 1.0.107 (June 1st 2017)

  • Bug fix for using non-default category group names in P&L and Balance Sheet.

Version 1.0.104

  • PDF Generator for Spreadsheet documents.
  • Bug fixes.

Known issues:

  • Password The situation when the password is not empty for sage data has not been tested for all sage versions but should work.
  • Chart Editor - the floating accounts are not handled properly - there is no way how to flag accounts as floating.
  • Taxation group - Sage latest version - the program does not handle Taxation group at all at present time. The program operates with Sage Groups up to Capital & Reserves.